For restaurants, cafes and bars

Every shift, sorted.

Shiftworks puts every site on one system. Each manager approves their own team’s week, payroll gets one clean report by site, and month-end stops taking days.

Talk to us See how it works
  • Every site on one system
  • Managers approve their own team
  • One report for the accountant
Timesheets on a phone: each person’s week under their site, with Approve
The month-end report by site on a phoneHoliday requests on a phoneSites on a phone

The month-end, before and after

No more adding it all up by hand.

Today somebody totals every person’s hours, overtime and holiday across every site, then types it into a spreadsheet for the accountant. With Shiftworks the hours are approved site by site as the weeks go by, so month-end is a check, not a project.

Sites and home sites

Each restaurant, and the site each person belongs to. That decides whose manager approves their week.

Approved as you go

Managers approve their team’s week, or send it back with a reason the person reads on their phone.

How it works

From your sites to the accountant’s inbox

Four steps. The first two take an afternoon, once.

  1. Add your sites

    One for each restaurant, with a short name for narrow screens. Close one later and its history stays.

    The Sites screen

  2. Give everyone a home site

    New starters without one are counted and listed first, so nobody is missed.

    The Staff screen, grouped by home site

  3. Managers approve their week

    Each manager sees their own team’s hours, never their pay, and approves or sends back each week.

    Timesheets as one site’s manager

  4. Payroll sends one report

    Hours for the payroll month, split by site, with a spreadsheet for the accountant.

    The month-end report by site
Live now

In the office

Every site’s week, on one screen.

Each person’s week under their own restaurant, waiting weeks first, with Approve beside them. The owner and payroll see every site and the pay; each manager sees their own.

Timesheets at a desk: every site’s people with their hours, pay, and Approve or Send back
Live now

Site managers

Each manager runs their own site.

Give each manager the sites they look after. They see and approve their own team, and nobody else’s.

  • Hours, not pay. A manager never sees rates or gross pay, on screen or in the spreadsheet.
  • Their team’s holiday too. Ticked as an approver, a manager decides their own team’s requests.
  • Nothing they shouldn’t touch. The rest of the office is closed to them, checked on the server, not just hidden.
Timesheets as Harbour Street’s manager: only their own team, and no pay
Live now

Holiday

Holiday that adds up.

Staff ask, a manager approves, and the days go on the timesheet. The balance comes from what was booked, so it can’t drift.

  • Who else is off is shown with every request, before anybody says yes.
  • A decline needs a reason, and the person reads it on their phone.
Holiday requests waiting, with who else is off
A member of staff’s own page
Live now

Month-end

One report. Sent.

Every person’s hours for the payroll month, by site, with how many of their weeks are approved. Download the spreadsheet and send it on.

  • The same figures as the board, because they come from the same place.
  • Pay for the office, hours for managers. A manager’s spreadsheet has no pay columns at all.
The month-end report: hours by site, weeks approved and gross pay
Coming

Tips

Tips, shared fairly.

Enter each site’s tips for the month and Shiftworks shares them out by the hours each person worked, or by points for each role. Every share goes on the month-end report beside their hours.

  • Every penny to staff. The shares always add up to the pot.
  • Your policy, written down, and staff can see how theirs was worked out.
  • Kept on record, so the records you have to keep are there years later.

Built, and on the way

What Shiftworks does today, and next.

Shiftworks is new, and we say plainly which parts are finished.

Live nowSites and home sitesYour restaurants, and which one each person belongs to.
Live nowSite managersApproving weeks and holiday for their own team, hours only.
Live nowMonth-end by siteThe report and its spreadsheet, for the whole group or one site.
Coming nextClock-in tabletsA tablet at each till: tap your name, enter a PIN, and the time and site are recorded.
ComingTipsEach site’s tips shared by hours or role points, on the report.
ComingHospitality rulesHoliday built up in hours for irregular hours, and warnings for missed breaks and long weeks.

Under the bonnet

A payroll engine already in daily use.

Shiftworks runs on the same engine as Costworks, which already handles hours and gross pay for a working firm. The rules that keep payroll right come with it.

Overtime and premium days

Thresholds and Sunday or bank holiday rates are settings, and dated, so last month’s figures never change.

Pay rises on the right day

A new rate starts on its date. Hours before it are always paid at the old rate.

Late finishes and clock changes

A shift ending at 1am belongs to the night it started, and the October clock change is counted right.

Nothing is ever deleted

Leavers, closed sites and corrected shifts are kept, so a question years later still has an answer.

A full audit trail

Every approval and change records who made it and when.

Each company kept apart

Your data is yours alone, checked on every request, and tested that way on every build.

Payroll, without the paperwork.

Tell us about your sites and how you pay today. We’ll show you Shiftworks with your own restaurants in it.

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